Constitution

Name

The name of this club will be the Mathematics/Financial Analysis and Risk Management Student Association of the University of Waterloo, henceforth referred to as the 'FARMSA'. This club is not an agent or a representative of the Mathematics Society (MathSoc). Its views and opinions are in no way a full representation of the MathSoc.

Purpose

The purpose of the FARMSA shall be the following:

  1. To encourage academic pursuits and interests of the Math/FARM program internally and externally.

  2. To provide services that will benefit Math/FARM students and other interested individuals academically and professionally.

  3. To improve the cohesiveness between individuals of the Math/FARM program.

  4. Provide a framework to build, improve and promote the reputation and quality of the Math/FARM program.

Membership Structure

Membership shall be granted to an individual when he/she has paid the current membership fee. Membership in the FARMSA lasts until it is revoked by the executive officers, or until the end of the academic term in which it was granted.

Membership Fees

  1. Membership fees are decided upon by the Executive Officers of the Club. 

  2. The deadline for the collection of membership fees shall be within one month from the beginning of the term.

Executive Officers

  1. There shall be seven executive positions:

    1. The Co-Presidents (2)

    2. The Vice President of Finance

    3. The Vice President of Events

    4. The Vice-President of Internal Affairs

    5. The Vice-President of Marketing

    6. The Vice President of Information Technology (IT) 

  2. The Senior Advisor(s) is invited to act in the capacity of the ex-officio member of the club. Senior Advisors will be appointed by the current Co-Presidents.

  3. The primary duty of all executive officers is the upholding of this constitution.

  4. The duties of the Co-Presidents, in no particular order, shall be as follows:

    1. To call and preside over general meetings.

    2. Assign duties and responsibilities to other executive members if required.

    3. To attend all MathSoc Council meetings as the club's representative, and to find a replacement to attend should he/she be unable to attend a given meeting.

    4. To be aware of MathSoc's Policies and Bylaws in regards to the club's management and activities.

    5. To communicate with MathSoc during periods when the club has no executive positions running.

    6. To ensure that the memberships are fairly and appropriately represented. 

  5. The duties of the Vice President of Finance, in no particular order, shall be as follows:

    1. To prepare and present the budget at the beginning of term.

    2. To collect membership fees and maintain a list of all past and current members.

    3. To distribute membership cards.

    4. To keep track of office resources.

    5. To decide the time, method, amount and location of the collection of membership fees.

    6. To keep an up-to-date record of financial transactions and the purpose of expenditures, and to present this record to any club member or MathSoc Council member upon request.

  6. The duties of the Vice-president of Events, in no particular order, shall be as follows:

    1. To organize or chair the organization of events the club wishes to run.

    2. To schedule and make appropriate arrangements for events, including food, drinks, cutlery, location and equipment (tables, chairs).

  7. The duties of the Vice President of Internal Affairs, in no particular order, shall be as follows:

    1. To take minutes at FARMSA meetings and make the minutes accessible to the Executive Team.

    2. To create and distribute membership cards.

    3. To create and distribute to the Executive Team any volunteer sign-up sheets required for each event.

    4. To address any questions received in the FARMSA email or Facebook page. 

  8. The duties of the Vice President of Marketing, in no particular order, shall be as follows: 

    1. To prepare marketing materials for all events. 

    2. To create and share Facebook events to the appropriate Facebook groups. 

    3. To market events through different means of communication (classroom announcements), if deemed necessary. 

    4. To inform all club members of all upcoming events and announcements through the club email.

  9. The duties of the Vice President of Information Technology (IT), in no particular order, shall be as follows:

    1. To update and maintain the club website (including the member registration page and all past and upcoming events).

    2. To set up any technology needed for an event, or find a replacement to assist should he/she be unable to attend the event.

Market Research

In addition to the core FARMSA team, there shall be a market research team. This team shall be responsible for producing monthly newsletters and hosting Weekly Market Commentaries. 

  1. The team shall consist of: 

    1. Co-Chief Editors (2)

    2. Director of Market Research Events (1)

    3. Market Research Analysts

  2. The duties of the Co-Chief Editors, in no particular order, shall be as follows:

    1. To call and preside over general meetings, typically held on the same day as the core team’s meetings.

    2. Assign duties and responsibilities to market research analysts if required.

    3. To communicate with the Co-Presidents of their plans regarding newsletters, meeting times and events.

    4. To edit the articles for the newsletter. 

  3. The duties of the Director of Market Research, in no particular order, shall be as follows:

    1.  To organize or chair the organization of events the club wishes to run.

    2. To schedule and make appropriate arrangements for events, including food, drinks, cutlery, location and equipment (tables, chairs).

Election Process

  1. The Executive Officers, Co-chief Editors and Director of Market Research shall be elected democratically at the beginning of the academic term, and shall hold their positions until the beginning of the next term or until they resign and re-nominate. The nominees shall then be re-elected democratically.

  2. All students running for an executive position must be University of Waterloo students that are Math Society members and that have had at least one term on the Executive Team. All students running for Presidency must have at least one term as an Executive Officer in FARMSA. 

  3. An individual can hold only one position per term.

  4. There will be a minimum of one election process per term.

Junior Analysts

There shall be a maximum of eighteen junior positions:

  1. Finance (2)

  2. Events (2)

  3. Marketing (2)

  4. Internal Affairs (1)

  5. Market Research Analysts (10)

  6. Information Technology (1)

Allocation of Funds

It is recommended that club funds be primarily allocated to the following:

  1. The accumulation of a library of texts that are of academic or personal interest to the membership.

  2. Social and informational events held by FARMSA.

  3. Materials for the promotion of the FARMSA as a whole.

  4. Other assets and expenditures decided upon by a democratic vote by the club members.

Office Security

  1. At least one member of the Executive team must be present when students are in the FARMSA office.

  2. Only Executive Officers have ownership of the key pass to the office. They are not allowed to lend it to other non-Executive Officers.

Constitutional Amendments

This constitution may be amended by a democratic vote of the membership or executives or through the advice of the founding members.

Dissolution

  1. In the event that one or more executive members fail to comply with their obligations and/or duties, they can be dismissed via democratic vote by the remaining executive members

  2. In the event that the FARMSA is disbanded, all assets save those that have been donated to the club will be transferred to MathSoc with the intent that they should be given to a new Math/FARM club, should one form.

  3. Effort shall be made to return donated items to the donor. Should, after a reasonable period the donor be unreachable, donated items shall be treated as an asset per the previous section.